Facility Rentals

Availability

Weekdays 6-10 pm
Weekends 9 am–4:45 pm

Capacity

Varies by classroom

Hourly Fee

$50/hour (2-hour minimum)

Technology/Equipment

Varies by classroom

Rental requests should be submitted at least two weeks prior to the event to allow adequate time to obtain approvals and prepare agreements.
Note: Our fields book quickly. Field rental requests are accepted as follows:
Beginning December 1 for March 1 - May 31 rentals
Beginning January 15 for June 1 - August 31 rentals
Beginning July 15 for September 1 - mid December rentals
Beginning November 1 for January 2 - February 28 rentals

Yes. All rental groups must provide the school with a Certificate of Liability Insurance naming Friends School of Baltimore as an additional insured for the time the group will be using our premises. Friends School requires a minimum policy limit of $1,000,000 per occurrence and $2,000,000 aggregate limit.  The policy must include $1,000,000 per occurrence Sexual Abuse and Molestation (SAM) Coverage.
If a group is unable to provide a Certificate of Liability Insurance, please contact the Auxiliary Enterprises Office: 410-649-3209 or ae@friendsbalt.org.

All deposits and payments must be made by the dates listed on the Campus-Use Agreement. We accept payment by cash, check or money order made payable to Friends School of Baltimore.
Note: We are only able to hold dates for 10 days after a contract is issued. Your signed contract and deposit must be returned within 10 days to guarantee space availability.

Rental groups requiring microphones, projectors, or other AV equipment or technical support should make the request on the Facilities Rental Request Form. Requests must be received at least ten business days prior to the event. Media (slideshows, music, etc.) needs to be provided at least five business days prior to the event to allow time for testing and configuration.

No, we do not promote any rental group’s event. We reserve the right to review and approve all forms of advertising or publicity in which Friends School’s name or likeness is used.

Friends School has an active campus, and we often have multiple events and activities taking place at the same time. Note: Due to School and Summer Camp operations, rentals typically cannot occur during school/camp hours.

Yes. Rental groups may use the campus parking lots, and handicap accessible spaces are available. Parking should be in the lined, designated parking areas/spaces.  Parking may be limited due to other events taking place on campus.

Security Staff is required and will be on campus during all events.

When school is closed due to inclement weather, all facilities are closed. To confirm closures, please call the Weather Line: 410-649-3311 or check the school’s website: www.friendsbalt.org.
Fields must be cleared during lightning or severe weather.

All setup must take place within the rental time frame.
Groups should not arrive prior to their scheduled start time.

All cleanup must take place within the rental time frame. Friends School facilities are to be vacated immediately at the conclusion of the event.

Yes. All rental locations, including the fields, have restrooms available.

Rental groups must provide any medical and first aid equipment needed for participants.
Friends School has AEDs available throughout campus. We do not provide any other medical or first aid equipment or personnel.
 

Yes, groups may sell tickets. Groups are responsible for all sales, and sales may not exceed room capacities.

Groups may sell concessions or other items on campus if authorized in the Campus Use Agreement. Any concessions must be approved in advance.

Food can be served in several locations on campus, which will be specified in the Campus Use Agreement.
Food may not be prepared or cooked on campus.

The sale of alcohol is prohibited on campus. The serving or consumption of alcohol is prohibited, unless specifically authorized in the Campus Use Agreement.

Animals must be leashed at all times on campus. Animals (except service animals) are prohibited on the athletic fields and in campus buildings.

No. Scoreboards on the fields and in the gyms are not available for rental groups.

Yes. Here is a partial list of prohibited items/activities campus-wide:

• Unleashed Animals – except service animals
• Loud and/or amplified music (outside only)
• Food preparation or cooking
• Illegal use of drugs
• Use of alcohol or tobacco products 

In addition, these items are prohibited on the athletic fields:

• Paint, temporary or permanent
• Food and/or beverages (except water)
• Gum
• Glass 
• Metal cleats
• Vehicles – including motorcycles, mopeds, bicycles, roller skates and roller blades

No campus storage space is available for rental groups.

Groups are responsible for removal of all trash, signs, and equipment immediately following the event. Housekeeping or maintenance staff will be responsible for all other cleaning.

Participants under the age of 18 need to be supervised at all times. 

At least two adults, over the age of 18, must be present to supervise a group of children during your rental period.