Facility Rentals

Rental requests should be submitted at least two weeks prior to the event to allow adequate time to obtain approvals and prepare agreements.

Note: Our fields book quickly. Field rental requests are accepted as follows:
Rentals for March 1-May 31 begin December 1.
Rentals for June 1-August 31 begin January 15.
Rentals for September 1-mid December* begin July 15.
*Closed for Winter Break through New Years Day.
Rentals for January 2-February 28 begin November 1.

Yes. All rental groups must provide the school with a Certificate of Liability Insurance naming Friends School of Baltimore as an additional insured for the time the group will be using our premises. Friends School requires a minimum policy limit of $1,000,000 per occurrence and $2,000,000 aggregate limit. The policy must include $1,000,000 per occurrence Sexual Abuse and Molestation (SAM) Coverage.

If a group is unable to provide a Certificate of Liability Insurance, please contact the Auxiliary Enterprises Office: 410-649-3209 or ae@friendsbalt.org.

All deposits and payments must be made by the dates listed on the Campus-Use Agreement. We accept payment by cash, check, or money order made payable to Friends School of Baltimore.

Note: We are only able to hold dates for 10 days after a contract is issued. Your signed contract and deposit must be returned within 10 days to guarantee space availability.

Rental groups requiring microphones, projectors, or other AV equipment or technical support should make the request on the Facilities Rental Request Form. Requests must be received at least 10 business days prior to the event. Media (slideshows, music, etc.) needs to be provided at least five business days prior to the event to allow time for testing and configuration.

No, we do not promote any rental group's event. We reserve the right to review and approve all forms of advertising or publicity in which Friends School's name and/or likeness is used.

Friends School has an active campus, and we often have multiple events and activities taking place at the same time.

Note: Due to School and Summer Camp operations, rentals typically cannot occur during school/camp hours.

Yes. Rental groups may use the campus parking lots (handicap accessible spaces are available). Parking should be in the lined, designated parking areas/spaces. Parking may be limited due to other events taking place on campus.

Depending on campus activities, your rental group may be restricted to parking in certain parking lots.

Do not park in the surrounding neighborhood during your rental.

Yes, security staff is required and will be on campus during all events.

When school and campus is closed due to inclement weather, all facilities are closed. Check the school’s website to confirm.

Weather and operating conditions can change rapidly. Please contact security during the times of your rental if you have questions.

Note: Fields must be cleared during lightning, severe weather, or other hazards.

All setup must take place within the rental time frame. Groups should not arrive prior to their scheduled start time.

All cleanup must take place within the rental time frame. Friends School facilities are to be vacated immediately at the conclusion of the event.

Yes. All rental locations, including the fields, have restrooms available.

Rental groups must provide any medical and first aid equipment needed for participants. Friends School has AEDs available throughout the campus. We do not provide any other medical or first aid equipment or personnel.

Yes, groups may sell tickets. Groups are responsible for all sales, and sales may not exceed room capacities. The School reserves the right to limit attendance to all events. 

Groups may sell concessions or other items on campus if authorized in the Campus Use Agreement. Any concessions must be approved in advance.

Food can be served in several locations on campus, which will be specified in the Campus Use Agreement. Food may not be prepared or cooked on campus, and food is not permitted in either gymnasiums, the wrestling room, the auditorium, or the turf fields.

The sale of alcohol is prohibited on campus. The serving or consumption of alcohol is prohibited, unless specifically authorized in the Campus Use Agreement.

Animals must be leashed at all times on campus. Animals (except service animals) are prohibited on the athletic fields and in campus buildings.

No. Scoreboards on the fields and in the gyms are not available for rental groups.

Yes. Here is a partial list of prohibited items/activities campus-wide:

• Unleashed Animals – except service animals
• Loud and/or amplified music (outside only)
• Food preparation or cooking
• Illegal use of drugs
• Use of alcohol or tobacco products 

In addition, these items are prohibited on the athletic fields:

• Paint, temporary or permanent
• Food and/or beverages (except water)
• Gum
• Glass 
• Metal cleats
• Vehicles – including motorcycles, mopeds, bicycles, roller skates and roller blades

No, campus storage space is not available for rental groups.

Groups are responsible for removal of all trash, signs, and equipment immediately following the event. Housekeeping or maintenance staff will be responsible for all other cleaning.

Participants under the age of 18 need to be supervised at all times. At least two adults, over the age of 18, must be present to supervise a group of children during your rental period.

Contact the A.E. Office if you need to make changes to your agreement. Changes are subject to availability and contract terms. Changes cannot be made within two business days of your event. 

No supplies or equipment will be provided unless otherwise stated in the agreement. Please inquire if you have specific needs.